This blog is all about providing complete information on the current problems related to the physical storage of the documents, the increasing demand in finding a document instantly, the process of converting these physical records to digital records, the solution for instant retrieval of these documents and numerous other benefits of Document Management Solutions.
We will keep adding information on this. Please follow this and we will try to provide the complete solutions to your worries on the loss / theft/ damage / mishandling / security of your physical records.
Current Situation:
We are going to discuss on a very important subject which has become the necessity of the present.
Today, numerous documents get generated everyday in every office, government department, workplace etc. It can be in the form of printouts, incoming letters from the customers, invoice copies, delivery challans, copy of letters written to the customers, HR records, purchase records, Bank records, Land records, etc. Now there are many challenges for these documents.:
The digital universe is expanding at an exponential pace, with IDC forecasting 44 Zeta Bytes (44 trillion GB) data to be generated by 2020.
2. Waste of employee productivity :
3. High data loss & associated costs :
2. Improved Productivity : An efficient solution for
conducting enterprise searches across all available
internal content could improve employee productivity
on average by 30%
3. Improved customer satisfaction : Customer
service
We provide a flexible & customizable suite of Document Management
Services to cater to all business needs :
1. Assessment of Document Acquisition
4. Maintenance & Support Reassembly & Physical Storage
We will keep adding information on this. Please follow this and we will try to provide the complete solutions to your worries on the loss / theft/ damage / mishandling / security of your physical records.
Current Situation:
We are going to discuss on a very important subject which has become the necessity of the present.
Today, numerous documents get generated everyday in every office, government department, workplace etc. It can be in the form of printouts, incoming letters from the customers, invoice copies, delivery challans, copy of letters written to the customers, HR records, purchase records, Bank records, Land records, etc. Now there are many challenges for these documents.:
- Everyday increase of physical records
- Demand for instant information. Whenever anyone needs any document, he requires it urgently.
- There are certain regulatory compliance and you need to store these documents for certain minimum number of years.
- Over a period of time these documents may become brittle , get damaged, get lost etc
- You may loose these documents during flood, fire etc.
- Security and secrecy is another concern for these documents.
To overcome these challenges, there are certain solutions which we are providing to our valued customers- Digital Document Management Solutions.
Our main focus is to provide a solution which will overcome all these issues . Following are few such advantages :
- Easy of access to information from the central repository.
- Any document retrieval in seconds.
- Remote access to the documents on network and internet.
- Reduction of storage cost of physical documents
- Long term archival of documents
- Prevention of loss of information in the form of physical documents
- Efficient distribution of documents
- Security of documents through Rights Management.
- Faster and Easier flow of files in the office for approval purpose through digital workflows etc.
- Dak Management
Few Facts :
In continuation to our earlier discussion, let us discuss on the following important points :
In continuation to our earlier discussion, let us discuss on the following important points :
1. Increase in the unstructured enterprise data :
The digital universe is expanding at an exponential pace, with IDC forecasting 44 Zeta Bytes (44 trillion GB) data to be generated by 2020.
Only 20% of enterprise data is structured, while 80% of it is unstructured
2. Waste of employee productivity :
Time wasted by information workers searching documents results in 21.3% loss of productivity.
Professionals spend 50% of their time searching for information and take around 18 minutes to locate each document on an average.
3. High data loss & associated costs :
The typical enterprise with 1,000 workers wastes $2.5m to 3.5m/year searching for non existing info, failing to find info or recreating lost documents.
Companies typically misfile up to 20% of their records – thus losing them forever
This results into lot of critical questions that a CIO needs to find answers for the following :
a. Improve organization’s productivity & efficiency by extracting information from documents in a timely manner
b. Accelerated processes and immediate information access for enhancing customer experience
c. Instant Information availability, leading to accelerated decision making.
d. Improve ROI by reusing information
Key Imperatives:
How can I ensure the security & secrecy of classified documents, and prevent data leaks?
a. Can I reduce costs by facilitating access to information across my organisation without capital investment in expensive equipment?
b. How can I adhere to compliance standards and easily meet audit & regulatory requirements?
c. Can I streamline document processes with immediate access to relevant, accurate information?
Document Management Services (DMS) is the ideal solution, helping CIOs
overcome
their challenges
their challenges
The Document Management market in India
is estimated to be worth 3000
crore in 2015 and is forecasted to grow at 18% CAGR from
2015 through 2019.
1. Tremendous cost savings : 27%
reduction in costs
associated with audit,
litigation, fines and damages by
deploying content management technologies.
2. Improved Productivity : An efficient solution for conducting enterprise searches across all available
internal content could improve employee productivity
on average by 30%
3. Improved customer satisfaction : Customer
service
levels &
response times can improve by 33% if all
customer-facing staff can
immediately access and share all
customer-related
information.
1. Assessment of Document Acquisition - Scanning & Importing Documents to system
- Preparation of documents for optimal imaging through identification of document structure and formats
- Document imaging done utilizing best-in-class scanners supporting all document types
- Document Archiving & Storage
- Document Indexing & Organizing Documents
- Document Retrieval & Distribution
- Image conversion to support viewing, storage, and production requirement.
- Indexing services to achieve accurate and complete access to information.
- Re-engineering of different Business Processes
- Finished images delivered in format and medium to streamline business processes by integrating content into existing database, with ERP systems or process workflows
4. Maintenance & Support Reassembly & Physical Storage- Unified Access on a Common Platform
- Document Lifecycle Managemet
- Easy retrieval of all records stored at our locations
- Record Destruction Service to ensure documents that have exhausted their utilities and have become redundant are destroyed at the right time.
We offer end-to-end solutions for document management spanning Digitization, ECM & Digital Microfilming
Digitization
Services
- Scanning of any type old and rare physical record in the forms of Paper in varying sizes like A4, A0, etc. (Old Engineering drawings, rare or historical documents, etc), Books, Manuals, Electronic documents, Manuscripts, Photographs, Films etc.
- Scanning of precious documents through a face up or contact-less scanner.
- Services available at Customers site / Off Site.
Document Management Software
- This is a storage and retrieval software.
- Digitization of old & rare documents in varying sizes like A4, A0, etc
- Tailor made & customized document management software solutions.
- Storage & Retrieval software
- User specific rights management
- • Ease of Document retrieval in seconds
- Remote access
- Enables parallel access by multiple users
- Indexing Services
- User specific rights management
- Business Process Automation using workflow.
- Complete e- office solution.
- Easy access to business-critical information
- A secure document repository
- Support for legal compliance Document and Records Management
- Intelligent content searching
- Integration with business applications.
- Easy and fast remote access of the Contents.
- Simultaneous access of the content by large user base
